Operations Automation: Tasks, Approvals, Workflows
Operations run themselves. Tasks are created automatically, people get notified on time, approvals flow without waiting. Implementation in 2-3 weeks.
+30-40%
More deals closed
20h
Time saved weekly
14 days
ROI payback
Every Day Without Automation = Money Lost
Your competitors are automating their workflows today. Here's the quantified cost of inaction:
Information gets lost between teams
= 'I didn't know that was done', 'Who was supposed to do this?'
Real Impact:
Delays, errors, frustrationManual tracking of everything
= Spreadsheets, emails, chat messages everywhere
Real Impact:
Hours wasted on 'where is this?'Approvals take days
= Waiting for signature, no visibility on status
Real Impact:
Projects stop due to lack of responsePeople do the same things over and over
= Copy-paste, manual notifications, repetitive checks
Real Impact:
Talent spent on mechanical workTotal Cost Per Year
€45-75K
Lost revenue
+ 400+ hours wasted
That's €125-205 lost EVERY SINGLE DAY you don't automate. 365 days × €170 average = €62,000/year gone.
Without Automation
-€62K/year
Lost deals + wasted time
With Automation
+€60K/year
Saved + earned back
Ready to Stop Losing Time & Money?
Our complimentary 45-minute audit identifies your specific inefficiencies and quantifies the ROI of automation.
Every week of delay costs your agency €875-1,435 in lost opportunity.
Pick What You Need. We Automate It.
Choose 1, 3, or all 9. Every automation pays for itself in days, not months.
Automatic Task Creation: From event to action
New client? → Onboarding tasks automatically. New order? → Fulfillment tasks. Issue? → Ticket and assignment. Nothing gets forgotten.
Smart Notifications: Right person, right time
Slack, Teams, Email, SMS - notification goes where needed, when needed. Deadline tomorrow? Reminder. Task done? Notify the next person. Escalation if no response.
Automated Approvals: From days to minutes
Request submitted → Sent for approval → Reminder if no response → Approved/Rejected → Next step starts. Multi-level approvals. Parallel or sequential.
Cross-System Sync: One truth everywhere
CRM updated? → Project management knows. Invoice paid? → Accounting marks it. Status changed? → All systems synchronized. No manual transfer.
Automated Reports: Information without effort
Daily status report at 9:00. Weekly progress summary on Monday. Monthly KPIs automatically. In your inbox or Slack. No manual gathering.
Onboarding Automation: New employees, new clients
New employee → Welcome email, accounts created, documents sent, training scheduled. New client → Welcome sequence, setup tasks, check-in scheduled.
Escalations and Reminders: Nothing falls through
Task overdue? Automatic escalation to manager. No response 24h? Reminder. Critical issue? Immediate notification to right people.
Cross-Team Coordination: Seamless handoffs
Sales finished → Operations takes over automatically. Development done → QA gets notified. Support escalates → Engineering sees immediately.
End-to-End Processes: Full flow visibility
See where every task is, who's working on what, where delays are. Real-time status dashboard. Bottlenecks identified immediately.
Total Time Savings
36h/week
= 1,872 hours per year
Estimated Value
€93,600
at €50/hour
Typical Investment
€2,500
37x return
Don't See What You Need? We'll Build It.
These 9 are our most popular automations for real estate. But we're not limited to this list. Got a unique workflow? Special integration? Industry-specific need? We build custom solutions. In the free audit, describe your process — we'll automate it.
→ Tell us your needs in the free audit below
Which Automations Will Save YOU the Most Time?
In a free 45-minute audit, we'll analyze your specific workflows and show you exactly which automations will give you the biggest ROI.
Average agency saves 20-25h/week. Your exact savings calculated in the audit.
Integrates with tools you already use:
+ Any other tool your agency uses
How Much Does It Actually Cost?
Complete transparency, no hidden fees. Real numbers, upfront. You choose what to automate, we provide a fixed price after the audit.
Every agency is different. After a free 45-minute audit, we give you a FIXED price based on what YOU need. Here are typical ranges:
Simple Automations
e.g. imot.bg scraper + SMS
Most Real Estate Agencies
e.g. Full automation setup
Complex Systems
e.g. Full agency transformation
Do The Math
Here's the exact ROI calculation
Back to selling
Conservative estimate
Every month
Total Year 1 Savings
€46,000
Schedule Your Free Audit Today
Book a 45-minute audit. We'll analyze your workflow, calculate your exact savings, and give you a fixed price. Zero commitment.
What You Get Today
Simple 3-step process. Free audit + exclusive bonuses + triple protection. Everything you need to start, risk-free.
Free Audit
45 min • We analyze your workflows & calculate ROI
Build & Deploy
2-3 weeks • Fixed price • You own everything
Live & Saving
Start saving 20h/week immediately
Free 45-Minute Audit + ROI Calculation
We analyze your workflows, calculate exact savings, and give you a fixed price.
+ Exclusive Bonuses:
Operations Workflow Template Pack
Notification Strategy Guide
30-minute process mapping session
Operations Automation Checklist PDF
Triple Protection Guarantee
Performance Guarantee
If the system doesn't perform as specified, we'll fix it at no cost. If we can't deliver the promised results, you receive a full refund.
Complete Ownership & IP Rights
Complete source code and data ownership. No vendor dependencies. The system operates independently, and you're free to engage any developer for maintenance.
No Hidden Costs
Fixed price upfront. No 'we'll see later'. No surprise fees. No mandatory subscription. What we quote = what you pay.
Complimentary audit • All bonuses included • Risk-free guarantee
Why Automate Operations in 2026?
The market is changing fast. Wait too long and you'll be playing catch-up forever.
Remote teams require systems
When people aren't in one office, coordination is hard. Automation ensures information reaches the right people without manual effort.
Growth doesn't scale with people
2x more clients doesn't mean 2x more employees. Automation allows you to grow without proportionally increasing the team.
Mistakes are expensive
Missed notification, forgotten task, wrong data - all cost money and reputation. Automation eliminates human error.
Tools are now accessible
n8n, Make, Zapier - automation no longer requires programmers. Visual tools enable fast implementation.
Ready to Get Started?
Book your free audit today and see exactly how much time and money you can save.
Book Free Audit45 min • No commitment • 100% free
Everything You Need to Know
Real questions from real estate agencies. Honest, transparent answers.
1We use many different tools. Can you connect them?
YES! We specialize in connecting different systems. Asana + Slack + HubSpot? No problem. Monday + Teams + Salesforce? We do it. Even custom tools with API we can integrate.
2How much exactly will it cost? Our budget is limited.
Honest answer: Depends on process complexity. After the free audit we give a FIXED price. Typical: €800-1,400 for basic automation (notifications + tasks), €1,800-2,500 for comprehensive (multi-system sync + approvals), €3,500-4,500 for enterprise with custom workflows.
3How long does implementation take?
2-3 weeks for typical project. Process mapping: 2-3 days. Build & configure: 5-7 days. Testing: 3-4 days. Training: 1-2 days. You invest 4-5 hours for requirements and feedback.
4What if our processes change?
Systems are designed to be flexible. You can make changes yourself (training included) or use our optional support for ongoing modifications.
5Will this disrupt our current work?
No! We implement gradually, parallel to current processes. Test before launch. Switching is smooth and risk-free.
6Do we need a technical person for maintenance?
No! Systems are user-friendly. Dashboard for monitoring. Changes via visual interface. Team training included. Optional support from us.
7What if something breaks?
Systems have error handling and alerting. If something goes wrong, you know immediately. Optional support package for peace of mind. But honestly - well-built automations rarely break.
8How do you measure success?
Specific KPIs: Hours saved weekly, approval time (from X days to Y hours), manual errors (from X to 0), team satisfaction. Dashboard with real data.
9Is the ROI realistic?
It's conservative. Examples: Coordination from 8h → 2h. Approvals from 2 days → 2 hours. Manual notifications → 0. With 20h saved × €50 = €4,000/month. €2,000 investment pays back in 14 days.
Still Have Questions?
We're here to help. Book a free 45-minute consultation and get all your answers - no pressure, no commitment.
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Ready to Start Automating?
Book your free audit and see exactly what we can automate for your agency.
Book your free audit