Fitness Automation: Memberships, Bookings, Retention, Payments
Memberships renew automatically. Class bookings run 24/7. Inactive members get win-back campaigns. You focus on training.
+30-40%
More deals closed
15h
Time saved weekly
21 days
ROI payback
Every Day Without Automation = Money Lost
Your competitors are automating their workflows today. Here's the quantified cost of inaction:
Members stop coming
= You don't notice until they cancel
Real Impact:
High churn, lost revenue, low LTVBooking chaos
= 'Is there space?', calls, no-shows, overbooking
Real Impact:
Unhappy members, inefficient classesPayments get lost
= Failed payments, manual reminders, overdue
Real Impact:
Cash flow problems, awkward conversationsRandom communication
= Some members get info, others don't
Real Impact:
Inconsistent experience, less engagementTotal Cost Per Year
€45-75K
Lost revenue
+ 400+ hours wasted
That's €125-205 lost EVERY SINGLE DAY you don't automate. 365 days × €170 average = €62,000/year gone.
Without Automation
-€62K/year
Lost deals + wasted time
With Automation
+€60K/year
Saved + earned back
Ready to Stop Losing Time & Money?
Our complimentary 45-minute audit identifies your specific inefficiencies and quantifies the ROI of automation.
Every week of delay costs your agency €875-1,435 in lost opportunity.
Pick What You Need. We Automate It.
Choose 1, 3, or all 9. Every automation pays for itself in days, not months.
Memberships: Sign-up to Renewal automatic
Online sign-up → Automatic: payment, welcome email, access card activation, orientation booking. Monthly billing. Renewal reminders. Upgrade offers.
Class Bookings: Self-Service 24/7
Member books via app/website → Automatic: confirmation, reminder 24h before, reminder 1h before. Waitlist management. Cancel/reschedule easy.
No-Show Management
Member doesn't show → Automatic: release spot for waitlist, gentle reminder for next time. 3+ no-shows → warning. Fees if you have policy.
Churn Prevention: Save Members
Member absent 7 days → Friendly check-in email. 14 days → Personal outreach. 21 days → Special offer. Predictive: AI identifies at-risk members before they quit.
Payment Automation & Dunning
Monthly billing automatic. Failed payment → Retry + notification. Update card option. Grace period. Pause membership option. All without awkward conversations.
Personal Training Scheduling
PT sessions: online booking, automatic reminders, package tracking (5/10 sessions left), renewal offers. Trainer availability sync.
Member Milestones & Celebrations
100th workout → Congrats email + badge. 1 year membership → Thank you + reward. Birthday → Special offer. Automatic recognition.
Referral Program Automation
Member refers friend → Tracking, automatic rewards (free month, merchandise), thank you. Referrer and referred get notifications.
Reporting & KPI Dashboard
Real-time: active members, attendance, revenue, churn rate, class popularity. Trainer performance. Automatic weekly/monthly reports.
Total Time Savings
36h/week
= 1,872 hours per year
Estimated Value
€93,600
at €50/hour
Typical Investment
€2,500
37x return
Don't See What You Need? We'll Build It.
These 9 are our most popular automations for real estate. But we're not limited to this list. Got a unique workflow? Special integration? Industry-specific need? We build custom solutions. In the free audit, describe your process — we'll automate it.
→ Tell us your needs in the free audit below
Which Automations Will Save YOU the Most Time?
In a free 45-minute audit, we'll analyze your specific workflows and show you exactly which automations will give you the biggest ROI.
Average agency saves 20-25h/week. Your exact savings calculated in the audit.
Integrates with tools you already use:
+ Any other tool your agency uses
How Much Does It Actually Cost?
Complete transparency, no hidden fees. Real numbers, upfront. You choose what to automate, we provide a fixed price after the audit.
Every agency is different. After a free 45-minute audit, we give you a FIXED price based on what YOU need. Here are typical ranges:
Simple Automations
e.g. imot.bg scraper + SMS
Most Real Estate Agencies
e.g. Full automation setup
Complex Systems
e.g. Full agency transformation
Do The Math
Here's the exact ROI calculation
Back to selling
Conservative estimate
Every month
Total Year 1 Savings
€23,700
Schedule Your Free Audit Today
Book a 45-minute audit. We'll analyze your workflow, calculate your exact savings, and give you a fixed price. Zero commitment.
What You Get Today
Simple 3-step process. Free audit + exclusive bonuses + triple protection. Everything you need to start, risk-free.
Free Audit
45 min • We analyze your workflows & calculate ROI
Build & Deploy
2-3 weeks • Fixed price • You own everything
Live & Saving
Start saving 20h/week immediately
Free 45-Minute Audit + ROI Calculation
We analyze your workflows, calculate exact savings, and give you a fixed price.
+ Exclusive Bonuses:
Member Retention Playbook PDF
Email Templates (Welcome, Win-back, Milestone)
30-minute setup session
Class Schedule Template
Triple Protection Guarantee
Performance Guarantee
If the system doesn't perform as specified, we'll fix it at no cost. If we can't deliver the promised results, you receive a full refund.
Complete Ownership & IP Rights
Complete source code and data ownership. No vendor dependencies. The system operates independently, and you're free to engage any developer for maintenance.
No Hidden Costs
Fixed price upfront. No 'we'll see later'. No surprise fees. No mandatory subscription. What we quote = what you pay.
Complimentary audit • All bonuses included • Risk-free guarantee
Why Automate Your Gym in 2026?
The market is changing fast. Wait too long and you'll be playing catch-up forever.
Churn is the biggest enemy
Average gym loses 30-50% of members yearly. Automation for early intervention can reduce churn by 30%+. That's direct revenue.
Members expect app experience
Self-service booking, mobile check-in, digital payments - that's standard. Manual processes look outdated.
Competition is fierce
Boutique studios, budget gyms, home fitness - all fighting for same members. Superior member experience is the differentiator.
Recurring revenue requires automation
Monthly memberships = many transactions. Manual billing and dunning is a nightmare. Automation is must-have.
Ready to Get Started?
Book your free audit today and see exactly how much time and money you can save.
Book Free Audit45 min • No commitment • 100% free
Everything You Need to Know
Real questions from real estate agencies. Honest, transparent answers.
1Which fitness software is best?
Depends on size: Mindbody - industry standard, full features. Gympass/ClassPass - for partnerships. Simpler: Glofox, Zen Planner. We work with all and recommend based on your needs.
2How much exactly will it cost?
Honest answer: Depends on number of processes and integrations. After free audit we give FIXED price. Typical: €800-1,000 for bookings + payments, €1,500-2,000 for full automation, €2,500-3,000 for multi-location.
3I already have Mindbody - why do I need more?
Mindbody is good for basic operations. We add: advanced retention workflows, personalized campaigns, integrations with other systems (CRM, email marketing, accounting), custom reporting.
4How does churn prevention work?
Tracking attendance patterns → Automatic triggers on red flags (decreased frequency, missed classes) → Personalized win-back campaigns → Escalation to personal outreach if needed.
5What if member doesn't pay?
Automatic dunning: card retry, email reminders, SMS, update payment method option, grace period, automatic freeze/cancel. All configurable.
6How long does setup take?
1-3 weeks for typical project. Audit: 1-2 days. Setup: 5-10 days. Testing: 2-3 days. Training: 1-2 days. You invest 3-5 hours.
7Does it work with multiple locations?
Yes! Multi-location setup: centralized reporting, but location-specific workflows. Member can visit different locations.
8Will I be able to make changes myself?
Yes! We train you to add new classes, modify campaigns, generate reports. For structural changes - we're available.
9Is the ROI realistic?
It's conservative. 15h/week × €35 = €2,100/month saved. Plus: -30% churn (if you have 500 members × €50/month, that's €7,500 saved monthly). €1,500 investment pays back in under 1 month.
Still Have Questions?
We're here to help. Book a free 45-minute consultation and get all your answers - no pressure, no commitment.
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Book your free audit and see exactly what we can automate for your agency.
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